General Terms & Conditions for conferences organised by Synclusive
1. Introduction
1.1 The conference is organised and managed by Synclusive s.r.o. (“Synclusive”, “company”, “we”, “us” and “our”), a limited liability company with its registered office at Rybná 716/24, 110 00 Prague, Czech Republic, company ID No. 11774690, registered in the Companies Register maintained by the Municipal Court in Prague, file C 354369.
1.2 References to “us” means Synclusive s.r.o., and references to “we” and “our” shall be construed accordingly. Reference to “you” means the entity completing a booking request, and references to “your” shall be construed accordingly.
1.3 All applications to register for the conference are made subject to these Terms & Conditions (which shall apply to the exclusion of any terms imposed by you).
1.4 You acknowledge and accept that we have the right to publicly announce our business relationship with you, which shall include but not be limited to announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.
2. Bookings
2.1 All applications to register for the conference, as well as all partnership and sponsorship agreements (“Bookings”) are subject to availability and you making full payment.
2.2 Confirmation (or rejection) of your application to join the conference will be sent to you by email within five (5) working days of our receipt of your booking request.
2.3 Any passes issued for use at the conference are valid for named attendee only and, subject to clause 4.2 below, cannot be transferred. You may be asked to verify your identity during the conference. If you are unable to provide an identification matching your pass, you may be asked to leave the conference.
3. Pricing and payments
3.1 Our pricing for joining the conference is set out on the relevant registration booking form, or on our promotional materials, or on the relevant purchase order form, or can otherwise be obtained from us upon request. The pricing may be subject to change from time to time.
3.2 If your booking has been confirmed, an invoice will be sent to you in a digital format within three (3) working days, setting out the relevant payment instructions and terms. Starting from the issue date of this invoice, payments for delegate conference fee are due within three (3) working days, whereas payments for sponsorships and partnerships agreements are due within five (5) working days. A tax invoice will be issued upon payment receipt.
3.3 If you apply to join the conference less than two (2) weeks before the first day of the conference, we will only accept payments by credit card, unless we expressly agree otherwise in writing. If for any reason we have not received the payment in full by the date of the conference, we reserve the right to cancel your booking and not allow you to access the conference.
4. Changes to the conference and cancellations
4.1 We may change format (including but not limited to the delivery of the event, digital - by streaming a virtual event online, rather than physical - by the live delivery of a face-to-face event), speakers, programme, venue, dates or any other aspect of the event at any time and for any reason, whether or not due to a force majeure event and, in each of these cases, without any liability, in particular for what concerns refunds on possible expenses incurred (e.g. travel, accommodation, etc.). Where we alter either dates, delivery method or location of the event, we will provide you with notice of the same and will offer you the opportunity to attend the conference as varied.
4.2 If you are unable to attend the conference, we welcome substitute delegates attending in your place at no extra cost, provided that we have at least two (2) days’ prior notice of the name of your proposed substitute and have received the payment in full. Please notify us of any substitutions by email at: contact@synclusive.com.
4.3 Refund policy: if no colleague is available to transfer your pass to, you may submit your cancellation in writing (by email at: contact@synclusive.com) within the deadline for cancellation specified on your registration form, and you shall be entitled to a refund of your pass, subject to a 30% administrative fee. After the indicated deadline for cancellation, no refunds will be made. Further, no refunds will be given in respect of simple non-attendance. Again, you agree that no claims for refund shall be accepted in relation to changes in the conference format, speakers, programme, venue, dates or any other aspect of the event at any time and for any reason, whether or not due to a force majeure event.
5. Content (IP, copyright and privacy)
5.1 All rights in all presentations, documentation and materials published or otherwise made available as part of the conference (including but not limited to any documentation packs, booklet and sales and marketing PDF materials, conference delegate lists, or audio or audio-visual recording of the conference) (“content”) are owned by us or are included with the permission of the owner of the rights. No (i) photography, filming or recording; or (ii) republication, broadcast or other dissemination of the content is permitted. You shall not distribute, reproduce, modify, store, transfer or in any other way use any of the content (save that use by the relevant delegate for internal business purposes shall be permitted), and in particular (but without limitation) you shall not (and shall procure that each of your delegates shall not):
5.1.1 upload any content into any shared system;
5.1.2 include any content in a database;
5.1.3 include any content in a website or on any intranet;
5.1.4 transmit, recirculate or otherwise make available any content to anyone else;
5.1.5 make any commercial use of the content whatsoever;
5.1.6 use content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute.
5.2 The content does not necessarily reflect our views or opinions.
5.3 Suggestions or advice contained in the content should not be relied upon in place of professional or other advice. Whilst we take reasonable care to ensure that the content created by us is accurate and complete, some of it is supplied by third parties and we are unable to check its accuracy or completeness. You should verify the accuracy of any information (whether supplied by us or third parties) before relying on it. The content is provided on an “AS IS” basis without any warranties of any kind (express or implied). We hereby exclude to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or expenses arising from any inaccuracy or omission in the content or arising from any infringing, defamatory or otherwise unlawful material in the content.
5.4 To the extent that any content is made available by us online we reserve the right to suspend or remove access to such content at any time.
6. Liability
6.1 Subject to Clause 6.4, our aggregate liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of in connection with any bookings or purchases made by you or otherwise in relation to a conference, shall be limited to the amount paid by you in respect of your booking to attend the conference and only in the case that the amount was fully paid to us.
6.2 Subject to clause 4.4, we shall not be liable to you for (i) any loss of profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill; or (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.
6.3 You agree to indemnify us, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any act or omission by you (including your delegates) during or otherwise in relation to a conference.
6.4 Nothing in these these Terms & Conditions shall limit or exclude either party's liability for:
6.4.1 death or personal injury caused by that party's negligence, or the negligence of that party's employees, agents or subcontractors;
6.4.2 fraud or fraudulent misrepresentation; or
6.4.3 any other liability which cannot be limited or excluded by applicable law.
7. Anti-bribery
7.1 You warrant that you shall:
7.1.1 comply with all applicable laws, statutes and regulations relating to anti-bribery and anti-corruption;
7.1.2 comply with such of our anti-bribery and anti-corruption policies as are notified to you from time to time; and
7.1.3 promptly report to us any request or demand for any undue influence or other advantage of any kind received by or on behalf of you in connection with the performance of these Terms & Conditions.
7.2 Breach of this clause 7 shall be deemed a material breach of these Terms & Conditions.
8. General
8.1 These Terms & Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms & Conditions, such as delegate registration forms, or specific sponsor and partnership agreements) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms & Conditions and any such document.
8.2 You acknowledge that in registering a delegate place, or entering into a partnership or sponsorship agreement, you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person, other than as expressly set out in these Terms & Conditions.
8.3 By registering as a delegate, or entering into a partnership or sponsorship agreement, you accept that your full name and company will be visible to other attendees on the delegates’ list distributed to all participants shortly before the conference.
8.4 These Terms & Conditions shall not create, nor shall they be interpreted as creating, any partnership or agency relationship between us, in particular in the case of simple delegate attendance to the conference.
8.5 You accept that communication with us may be electronic. We may contact you by e-mail or provide you with information by posting notices on our website and social network accounts. You agree to these electronic means of communication and you acknowledge that all such communications that we provide to you electronically comply with any legal or contractual requirement that such communication be made in writing.
8.6 Save as set out in Clause 4.2 you are not permitted to resell, transfer, assign or otherwise dispose of any of your rights or obligations arising under these Terms & Conditions.
8.7 These Terms & Conditions and the rights and obligations of both parties shall be governed by, and interpreted in accordance with, the laws of Czech Republic and both parties irrevocably agree to submit to the exclusive jurisdiction of the courts of Czech Republic in respect of any dispute which arises hereunder.
8.8 Please note that we may change these Terms & Conditions from time to time at our sole discretion and we reserve the right to do so without your consent. Any revised Terms & Conditions will be applicable at the time of posting on our website. Please ensure that you review these Terms & Conditions regularly, as you will be deemed to have accepted a variation if you continue to use our website and attend our events. You're asked to accept these Terms & Conditions in every registration process before the event. However, we will make reasonable efforts to notify you in case of impactful changes in these Terms & Conditions made less than 30 days before a conference.
9. Privacy policy
All personal data provided to us for delegate registration purposes, or in relationship to a partnership or sponsorship agreement, will be treated as confidential. The data shall be used and stored for further processing and documentation purposes. The information will not be reused for an incompatible purpose. Data shall be delivered to assigned service providers, as deemed necessary for the successful performance of the conference. We will only disclose information to third parties if that is necessary for the fulfilment of one or more of the purposes identified above. Please click here for our full Privacy Policy.
10. How can you contact us about these Terms & Conditions?
If you have questions or comments about this policy, you may contact us by email at contact@synclusive.com, or by post to:
Synclusive s.r.o.
Rybná 716/24
110 00 Prague
Czech Republic